In every large enterprise, reporting to public institutions is not only burdensome but also carries the risk of errors and time pressure. One such challenge is the mandatory GUS Z-06 report for the Central Statistical Office (GUS), concerning employment and working time. For an organization employing several thousand people, preparing this report can consume many days of the HR team’s work.
How we reduced the time to prepare the GUS Z-06 in SAP HCM report from several days to just minutes
In the case study below, we present how Haergi automated the generation of the GUS Z-06 report in the SAP HCM system, radically simplifying and accelerating this critical process.
Client and Business Context
CA is a company providing HR and payroll services, supporting multiple subsidiaries and tens of thousands of employees. Their HR department manages complex employment models and virtually all HR scenarios encountered in practice. The company uses SAP HCM as its core human resources management platform.
One of the key recurring obligations is the preparation of the GUS Z-06 report, which had previously been done manually based on data exported from SAP. The process was time-consuming, user-dependent, and required multiple exports and validations.
Automation of the GUS Z-06 Report in SAP HCM and the Client’s Challenges
- Time-consuming: Generating the Z-06 report took up to several working days.
- Data complexity: The data was dispersed across multiple reports and required consolidation.
- Human errors: Manual data processing carried the risk of mistakes.
- Non-compliance with GUS format: Data had to be adapted to GUS requirements each time.
- Lack of standardization: Each report was created ad hoc, without a standardized format or process.
Solution: Automation of the Z-06 Report in SAP HCM
Haergi designed and implemented a dedicated GUS module within the SAP HCM environment, enabling fully automated generation of the GUS Z-06 form based on HR and payroll data in a structured manner.
Key functionalities of the solution:
- Automated data processing: Information is retrieved directly from SAP HCM without the need for export or merging.
- Compliance with GUS format: Output data aligns with the structure and requirements of the Central Statistical Office.
- Validation and verification: Built-in mechanisms verify data accuracy down to the individual and daily/absence level.
- Support for multiple entities: The solution supports report generation for multi-entity organizations.
- User interface: An intuitive overview and the ability to precisely verify the source of calculations in one place.
Integration with SAP HCM and Technical Challenges
Integration of the Z-06 module with SAP HCM required:
- Identifying data sources from infotypes related to employment, working time, and absences,
- Defining specific tax paths and absence codes to be included,
- Handling edge cases, e.g., employees hired mid-month or returning from long absences,
- Maintaining data consistency across SAP components (PA, OM, PT),
- Aligning standardized approaches for multiple business units.
The Haergi team leveraged their years of experience in SAP extensions to deliver a fully integrated solution that adheres to SAP system standards.
Automation of the GUS Z-06 Report in SAP HCM – Implementation Results
- Reduced report preparation time from several days to just minutes,
- Increased data accuracy and reduced human error,
- Simplified the process and reduced the workload of the HR team,
- Standardized the approach through documented reporting rules,
- Improved work comfort during reporting periods,
- Full compliance with GUS requirements without additional conversions or corrections.
Why Does It Matter?
Automating reporting processes in SAP HCM is not just a time-saver. It significantly improves data quality, reduces risk, enhances process predictability, and ensures a calmer workflow for HR teams.
Solutions designed by Haergi fully leverage SAP’s capabilities, eliminating the need for additional tools and labor-intensive manual processes.
Need a similar solution?
If your company still prepares the Z-06 report manually, it’s worth considering automation. Haergi specializes in SAP HCM and FI projects, delivering tailored solutions.
Contact Haergi to discuss how we can streamline reporting processes in your organization and prepare you for upcoming legal changes, including KSeF.
Haergi – SAP without compromise. Professional. On time. Effective.
