Up to 3 months maximum.
Most frequently asked questions about digitalisation in your business
Questions about implementing electronic personnel files
Yes, if you properly prepare scans and sign them electronically, you can issue originals to employees.
Yes, according to employee records regulations, every document originally created on paper must be electronically signed “for compliance with the original.”
We use signatures already employed for sending PIT/Payer data, so usually HR already has them. If not, you can purchase them from a qualified trust service provider (KIR, Certum, PWPW).
The cost of purchasing one new signature is about PLN 200 per person, with annual renewal around PLN 100 per person.
The signature is needed by HR employees digitizing personnel files. Documents can be signed during scanning or uploaded to SAP unsigned and then signed collectively in the e-File product.
The obligation to sign electronically arises when you want to issue paper personnel files and keep data only electronically for 50 years.
Yes, you can use signatures currently used by your company. So far, we have supported multiple readers and cards (KIR, PWPW, Certum) plus a readerless option, i.e., Certum cloud signature.
The user clicks a button in SAP, and the scanning and signing program launches automatically. When scanning finishes, the scanner window closes, and the signed PDF automatically goes into the e-File in SAP.
The signature application is installed once during e-File installation in SAP, then launched by the scan/sign button in SAP.
We support uploading documents from a network resource.
Deficiencies can be set dynamically via filters by HR structure, e.g., electrician authorizations or work-at-height requirements. You decide what is controlled.
We use logical PNP databases everywhere (SAP best practice), so reports load the system similarly to any HR report. There is no noticeable difference before and after installation.
Most time is spent uploading PDF files to the file server. Therefore, it is better to upload in stages.
On average, one PDF page is 0.5 MB. Assuming 5000 files * 100 pages/file * 0.5 MB equals about 250 GB of data.
We use barcodes for this purpose. Users can mark both the person and specific file parts, ensuring documents go to the correct folder and tab.
Yes, we have a special naming format that allows automatic recognition of the employee and document type.
Barcode reading software is supplied with the file scanning program and activates automatically.
During installation, we provide a settings proposal, which is then discussed and configured according to HR guidelines. The SAP HCM consultant can freely modify these settings.
Yes, we use the SAP Content Server. On request, we can connect to another file server supporting HTTPS.
Questions about implementing structured invoices KSeF
This package provides installation files and instructional materials. Your team installs the product and maps data. The entire process takes about one week.
We install all software and map your data. We connect additional fields on your invoice. Your team supports us by indicating data sources.
We do everything in the Standard package plus provide a regulatory specialist to advise your team on filling fields and conduct online user training.
By turnaround time and supplier involvement.
Depending on the service package, from 3 to 6 weeks.
Of course. We provide support via email, phone, and online meetings. We also provide educational materials describing functionality.
We provide access to product updates related to legal changes, usually under a fixed service contract.
Do I have to pay additional costs after purchasing Haergi’s SAP product?
Our product is simple and convenient. It does exactly what is necessary to send and receive invoices from KSeF. Application launch is extremely fast. The product connects directly to the KSeF gateway (many providers act as intermediaries, increasing risk).