In a world of modern accounting, consulting, and auditing services, the implementation of the National e-Invoice System in SAP is becoming an essential step to ensure compliance with the regulations and increase operational efficiency. Crowe Poland, a company offering a wide range of services—from accounting outsourcing to tax and business consulting, as well as IT services—decided to integrate KSeF with the SAP system to streamline financial processes and client service. In this post, we analyse the KSeF implementation process for Crowe Poland: from the main challenges to the solutions applied and the effects of this transformation.
Client Needs before the implementation of KSeF in SAP
The implementation of the National e-Invoice System (KSeF) for Crowe Poland—a company providing services that include accounting outsourcing, auditing, tax consulting, IT services, and business consulting. Crowe is a leading group offering professional accounting solutions in Poland, specializing in accounting and tax services.
While it has become mandatory to use KSeF in SAP, Crowe faced the need to adapt its SAP system to new regulations. The client’s requirements included:
- Ensuring compliance with new tax laws – the introduction of KSeF aimed to ensure full compliance with regulations, avoid the risk of errors, and streamline invoice processing.
- Quick and efficient KSeF implementation in SAP – the client was looking for a solution that would enable smooth activation of the KSeF module with minimal involvement of internal resources.
- Automation of processing purchase invoices – simplifying the invoicing process by eliminating the need for manual data transfer.
Challenges. Implementation of the National e-Invoice System in SAP
The KSeF implementation for Crowe was associated with several significant challenges:
- Limited time and human resources – the intensive work schedule of the accounting team did not allow for an extended implementation process.
- Maximum substantive and technical support – the client’s team was just beginning to familiarize themselves with KSeF, so the transfer of knowledge – both substantive and technical – regarding the operation of KSeF was a key challenge.
Our actions – KSeF implementation in SAP
To meet Crowe’s needs, we carried out a swift and comprehensive implementation of KSeF for SAP, which included the following actions:
- Quick installation – the entire process of our KSeF implementation was designed to minimize installation and launch time, allowing us to achieve full readiness in record time.
- Complete service on our side – our experts fully managed the integration and configuration of KSeF for SAP, relieving the Crowe team of additional tasks and allowing them to focus on their ongoing responsibilities.
- Dedicated workshops – to ensure the highest quality and compliance with legal requirements, we conducted dedicated testing sessions with the users. Each session allowed for the verification of system functionality, eliminating potential issues and facilitating knowledge transfer and user comfort in using KSeF.
Outcome. Implementation of the National e-Invoice System in SAP
Thanks to our collaboration, Crowe obtained a ready-to-use, fully integrated solution for KSeF in SAP, which operated as expected from the moment of implementation. An additional benefit was the automation of purchase invoice processing, which eliminated manual data entry and minimized the risk of errors. The entire KSeF implementation in SAP was completed on time and in accordance with legal requirements, providing Crowe with full compliance with current regulations and a secure invoicing process.
With our comprehensive support and an effective automation of purchase invoice processing, Crowe gained a modern, compliant solution in SAP that streamlines their daily accounting operations.
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